IT Procurement Software With No Per-Seat or Hidden Fees
Assets in a spreadsheet. Vendors in your inbox. Devices, wherever they are.
Tequipy is IT procurement software with the device network built in. One registry for every device across 180+ countries, native HRIS, MDM, and SSO integrations, and self-service ordering that actually ships hardware through 600+ local resellers. One platform, one invoice, one Slack channel.
Here's what changes when IT procurement software runs the logistics too
One source of truth, not a spreadsheet and three portals
Your asset data is scattered across a spreadsheet, a couple of vendor portals, and one person's memory. Nobody can say how many devices you own, who holds them, or which were wiped when someone left. Every audit starts with a week of sorting it out.
You answer how many devices you own, who holds each one, and whether it is wiped and enrolled, in seconds. The next SOC 2 or ISO audit takes minutes, because the full history, chain of custody, and wipe records already sit in the platform.
The software buys and ships the device, not just logs the order
Your current tool logs an order and stops there. You still find a vendor in the new country, place the purchase, arrange shipping, and chase the device when someone leaves. As one IT lead put it, "it's not even my job but I'm stuck doing it."
The device shows up on the new hire's desk already enrolled. Nobody hunts for a vendor, books a courier, or chases the laptop when someone leaves. The parts your software used to only watch now happen without your team touching them.
One entry in your HR system, not the same details typed into three tools
HR adds a hire in the HR system. Someone copies the details into a procurement tool. Someone else sets up the device by hand once it lands. Three steps, three people, and a gap where the laptop sits unmanaged.
A hire in your HR system means a laptop already on its way, enrolled before it lands. A leaver means a pickup already booked. No one re-keys anything, and no device sits unmanaged in the gap.
Pay for activity, not for headcount
Procurement and asset tools usually bill $12 to $20 per employee per month, whether each person needs the software or not. At 500 people that is roughly $10,000 a month for seats, most of them idle.
The platform is free under 100 devices, then a flat $99 a month, with no per-seat or per-employee charge. That is about $1,200 a year instead of well over $100,000 in seat fees. You pay for activity, not headcount.
Retail price and real support, not a markup and a ticket queue
The vendors people usually leave add 25 to 50% to the hardware, so an $1,800 laptop is billed at $2,500. Questions go into a ticket queue that answers in a week, and they want an annual contract signed before the first order.
Hardware is the manufacturer's retail price, an $1,800 laptop for $1,800. You ask questions in a shared Slack channel answered in hours, and you start with no contract and no minimum. The markup and the ticket queue are gone.
Works in every country, not just the easy ones
The tool demos well, then can't actually procure in Colombia or the Philippines. "Nobody covers that region, we've checked." You are back to a local vendor search and a six-week wait for the markets that need the most help.
The developer in the country nobody covers gets a working, enrolled laptop in about three business days, the same as your easiest market. No local vendor hunt, and no six-week wait for the markets that need the most help.
What makes IT procurement software work on one platform
One registry, your single system of record
Every device across every country in one place: serial number, assigned user, MDM status, warranty, and condition, with a full audit trail. Unlimited admins for IT, HR, and Ops, plus role-based self-service so People Ops orders from pre-approved options with no ticket. Import devices you already own by CSV.
Connects to the stack you already run
Native HRIS sync with HiBob, BambooHR, and Workday, an optional $199/month add-on. Plus MDM enrollment through ABM and Autopilot, SSO via Google, Microsoft, and Okta, and a REST API for everything else, including Jira and ITSM tools.
A dedicated Slack channel, not a ticket queue
Every account gets a shared Slack channel with the Tequipy team in it, so questions are answered in hours, not a week in a ticketing system. Customers name it most often as the difference from other vendors.
The full lifecycle, run for you, not just tracked
Where other tools stop at a record, an order here triggers real sourcing, MDM config, offboarding, storage, redeployment, and sellback through 600+ resellers. It works with devices you bought before Tequipy too.
Local sourcing and 3-day delivery in 180+ countries
The software executes worldwide because devices are bought inside the employee's country through 600+ authorized resellers, delivered in an average of 3 business days. No cross-border shipping, no customs, no duties.
RRP pricing, free under 100 devices, no per-seat fee
Hardware at recommended retail price, the platform free under 100 devices, then $99 a month flat. No per-employee or per-seat charge, against the $12 to $20 per employee most tools bill.
How RemoFirst got real-time visibility of devices across 30 countries
RemoFirst, an employer-of-record platform operating in 185+ countries, hit a wall after its Series A. Laptops were arriving after start dates, delivery to distant regions ran into customs, recovery on offboarding was incomplete, and there was no clear view of hardware across regions.
RemoFirst moved the full lifecycle onto Tequipy: automated on and offboarding, real-time inventory across 30 countries, and one place to see every device. The result was 99% delivery before start date (market standard is 58%) and 100% device recovery (market standard is 71%). It also saved around 25 hours a month and roughly $2,000 per employee in prevented losses.
Time Saved
Money Saved
SLA Performance
Device Recovery Rate
You're not buying another tool to log into. You're retiring the five you gave up on.
The honest answer to what every software buyer is really asking: will this do anything, or is it one more dashboard I have to keep alive?
Day 1, Set up
Day 5, See it run
Day 30, One system of record
See what global IT procurement looks like for your team
15 minutes. Your countries, your devices, your setup. No pitch.
Have more questions about IT procurement software?
What does IT procurement software cost?
IT procurement software from Tequipy is free under 100 devices and a flat $99 a month above that, with no per-seat or per-employee fee. Hardware sells at local retail price with delivery included, and services are billed only when you use them. Native HRIS sync is an optional $199/month add-on.
Can we track and manage devices we didn't buy through Tequipy?
Yes. Import your existing fleet by CSV and it appears in the registry, updating itself as services run. Offboarding, storage, and redeployment all work on devices bought elsewhere.
What does Tequipy integrate with?
Tequipy syncs natively with HiBob, BambooHR, and Workday for HRIS, an optional $199/month add-on. It also enrolls MDM through ABM and Autopilot, supports SSO via Google, Microsoft, and Okta, and offers a REST API for anything else, Jira and ITSM tools included.
Is Tequipy software or a managed service?
Tequipy is both, and that is the point. You log in to order, track, and manage assets, and a team plus a 600-reseller network carries out the physical work. The platform records the action, then makes it happen.
Where does Tequipy's margin come from?
From volume. We buy from 600+ resellers below RRP and sell at it, moving close to 5,000 devices a month, and we earn on services like offboarding and storage. Nothing is marked up inside the platform.
Does Tequipy keep an audit trail for compliance?
Yes. Tequipy keeps an auditable record for every device: who has held it, its MDM status, and a signed chain of custody from pickup to warehouse, plus certified wipe certificates when someone leaves. Tequipy is ISO 27001 certified and hosts in Europe.
What is IT procurement software?
IT procurement software is a system for sourcing, ordering, tracking, and managing the work devices a company issues to employees. It does this in one place, ideally across many countries, instead of spreadsheets and separate vendor portals.
What does IT procurement software do?
IT procurement software centralizes device ordering, keeps a live asset registry, automates onboarding and offboarding through HR and MDM integrations, and follows each device through its lifecycle from purchase to resale.
What should you look for in IT procurement software?
Look for a single asset registry, real integrations with your HRIS, MDM, and SSO, and transparent pricing with no per-seat fee. The one that is easy to overlook: whether it can actually procure and deliver hardware, or only record it.
